APOLOGIES
Francie & John Flaherty, Peter Gallienne, Andy Hatton, Nicola Gibbs

MEETING OPEN
Meeting opened at 7:10 pm.

These minutes record the process and outcomes of the meeting held with those people who initially participated in the formation of the WCCC on 19 May 2003.

While it was a fairly quiet meeting it was a very positive one and the turnout and approval given by those who attended was a significant confirmation of the work done over the last year by the WCCC. Well done!!


INTRODUCTION BY TIM AND SHARON

1. Tim and Sharon welcomed those attending and explained the purpose of the meeting. The group of people attending had been invited because they had participated in the meeting held on 19 May 2003 when the WCCC was formed. The purpose of the meeting was to report back to that group and get their feedback on the Golden Legacy ideas to be presented.

2. The meeting was told that the WCCC has:
i. Met on 17 occasions - 9 June 2003, 23 June 2003, 7 July 2003, 21 July 2003, 4 August 2003, 18 August 2003, 1 September 2003, 15 September 2003, 20 October 2003, 10 November 2003, 1 December 2003, 15 December 2003, 2 February 2004, 22 March 2004, 5 April 2004, 26 April 2004, 10 May 2004;
ii. Visited the mine and the Pumphouse and Toured Union Hill;
iii. Split into the following subgroups

• Tangata whenua,
• Environmental
• Heritage
• Business
• Tourism
• Waihi community Marae
• Education
• Social development
• Sport
• Social impact

iv. Been supplemented by input from the Youth Team – a group of 9 students from Waihi College (Helen Shaw, Holly Dove, Selena Small, Megan Bainbridge, Josh Martyn, Jarryd Rautenbach, Sophie Rosevear, Josh Garrett, Brendan Bullard-West).
v. Those subgroups consulted with their interest groups in the community.
vi. The subgroups then developed a list of ideas.
vii. Detail was added to those ideas to turn them into proposals which were presented back to the WCCC.

3. Participants at the meeting were told that they could keep a track of what the WCCC is doing by receiving minutes, attending meetings and/or looking at the minutes and documents by following the links on these websites: www.waihi.org.nz / www.waihimuseum.co.nz / www.hauraki-dc.govt.nz.

4. During the introduction and the presentation, we tried to portray how hard you have all worked. We think your efforts were appreciated even if the hard work and determination required was not fully understood.

5. The presentation was introduced as the culmination of the work of everyone who has been involved with the WCCC over the last year!

6. The meeting was invited to ask questions and make suggestions that will go back to our next WCCC meeting on 14 June 2004.


PRESENTATION OF WCCC PROPOSAL BY MARK & KIT
Thanks Mark and Kit for the amazing work that you have done in pulling everyone’s ideas together and presenting them so well. It will be interesting to discuss the presentation as a committee next week.

Committee members, if your minutes are usually emailed to you, you will receive a hard copy of the PowerPoint presentation at our next WCCC meeting on Monday 14 June 2004. If you receive your minutes by ordinary mail then a copy should be attached. If you do not receive a copy please let Tim and Sharon know.


QUESTIONS ARISING
1. Question: When do we start?
Answer: The Company has already started work on the pit rim walkway. Last week they cleared the boundary in the low to medium risk area, and removed the rubbish and scrub. The next stage is that Boffa Miskell will draw up a detailed plan for Stage I. The earthworks for Stage I of the pit rim walkway will begin in early spring.

2. Question: What will the subsidence / hazard area be utilised for?
Answer: Passive recreation. Hauraki District Council is awaiting the outcome of the risk assessment it has commissioned for this area. The Council expect the response to be that the area is suitable for passive recreation. (Langley Cavers). Dave Ingle indicates that the instrumentation / warning system is to stay. Langley made the point that the original zoning of the area (high, low and medium risk) was relevant to residential use, not to passive recreation for which the risk quotient can be lower.

3. Question: What time frame would Hauraki District Council expect in relation to their acceptance of the proposals into the District plan?
Answer: Some activities already fall within those permitted under the District Plan. Others require a different level of consent, needing to go through normal Council process.

4. Question: What time frames would Environment Waikato expect to apply to the WCCC proposals moving forward from here?
Answer: Dennis Crequer advised that some aspects will need consent and many will simply require community support and assistance. As a current mining area the issue is more about the impact on the structural integrity and stability of the ground. Dennis expects that with community support, Newmont will have no difficulty in obtaining the consents required to amend the conditions to meet WCCC requirements.

5. Question: When can we get started with the 20/20 Trust?
Answer: The recommendations go from here (this meeting) to the next meeting of the WCCC on the 14th June. Once fine-tuned they will be presented to Newmont Waihi Operations (NWO) and Hauraki District Council (HDC). It is possible, but not a foregone conclusion, that once the recommendations are heard by HDC and NWO there could be a combined effort to establish / fund a trust.

6. A comment was made as to whether it’s important that the community becomes a stakeholder (along with HDC and NWO) in the longer term planning for Waihi and that the Trust seems to be a good way of achieving this.

7. Question: Who formulates the recommendations?
Answer: This presentation essentially contains the recommendations to be made to Council. In addition to these recommendations there will be a set of notes that will be provided to be read alongside the PowerPoint presentation.

8. Question: We need to be aware of time frames. What are the time frames from here?
Answer: The next Hauraki District Council meeting is on the last Thursday in June (24 June 2004). A presentation can be made to Hauraki District Council on that date. It is likely that Council staff will require a further month to look in detail at the proposals, and bring them back with comments/suggestions to their next District Council meeting on 29 July 2004. This is a time frame of some 2 months; Dave Ingle of NWO indicated that the company would be able to respond within a two month time frame.

9. Comment was made by Eddie Morrow with respect to the value of Waihi’s Tourism policy integrating with the wider regional picture.

Confirmation of the presentation
At the conclusion of the presentation, those present were asked whether they supported the presentation as it stands. The answer was a resounding yes.
Next Meeting
The next meeting of the WCCC will be at 7.00pm on Monday 14th June 2004 in the Salvation Army Hall, Seddon Street, Waihi. The proposed agenda for the meeting is for the committee to:

(a) Review the presentation and the 31 May meeting.
(b) Look at the executive summaries
(c) Plan for the presentation to Council
(d) Look at the sports consultation process


The meeting concluded with coffee and biscuits at 9.00pm.


Congratulations to all of you. The successful conclusion of this stage is a huge milestone and an acknowledgement of your good work and the progress made as a result. We look forward to seeing you on June 14th .

Tim and Sharon