Groups or individuals who wish to submit a request are asked to write a brief letter outlining the project and the assistance being sought with a description about who will benefit and how they will benefit.

A group of three company representatives meet with the general manager once a month – usually in the first half of the month - to consider the written requests that have been received since the last meeting. The community investment team works within a budget and when considering the allocation of funds the following guidelines are used:

• The recipient’s project principles must be consistent with Newmont values.
• Support is primarily for community activities that take place within this region.
• Projects should demonstrate sustainable benefit.
• Projects with the potential to enhance suitable educational services or opportunities have preference.
• Applicants should explore other sources for funding other than solely relying on Newmont Waihi Gold.
• Provision is made to assist individuals or groups who represent, in their chosen field or endeavour, their school, community or region at recognised national or international events or competitions.

After the meeting each applicant is informed of the outcome of the request and procedures to requisition cheques or arrange in-kind support are initiated for the successful applicants. When donations letters are mailed out a feedback form and self addressed envelope are enclosed so recipients have the opportunity to rate the company’s performance, make any comments and consider ways to acknowledge the donation.

Appropriate public acknowledgment of support is encouraged. Newmont Waihi Gold has promotional flags and banners. Recipients can collect these to display at the venue for the event or project for which assistance was provided and the Newmont logo can be supplied for inclusion in programmes, advertising or other written material.